Job Description

Holy Family Parish and American Martyrs Parish are seeking a Pastoral Assistant to assist the Pastor in the daily administration, coordination, and pastoral operations of both parishes. This position is essential to ensuring smooth day-to-day functioning, clear communication, and effective pastoral support across both parish communities. The ideal candidate is organized, discreet, proactive, and mission-oriented, with a strong ability to manage multiple priorities while maintaining a warm, welcoming pastoral presence. Primary Responsibilities Pastoral & Administrative Support

• Serve as the primary administrative support to the Pastor
• Help manage the Pastor's daily workflow, priorities, and desk
• Coordinate schedules, appointments, meetings, and parish commitments
• Screen phone calls, emails, and correspondence, responding appropriately or routing as needed
• Maintain confidentiality and exercise sound pastoral judgment

Parish Operations & Coordination

• Assist with day-to-day parish operations for both parishes
• Coordinate calendars between Holy Family and American Martyrs to avoid conflicts
• Prepare correspondence, memos, letters, and reports as needed
• Support parish staff, clergy, and volunteers with administrative coordination

Communication & Organization

• Draft and format emails, letters, bulletins, announcements, and internal communications
• Maintain organized digital and paper filing systems
• Track deadlines, follow-ups, and ongoing parish initiatives
• Assist with parish communications across platforms (email, bulletin, website, social media coordination as needed)

Meetings & Events

• Attend meetings & take meeting notes and follow up on action items
• Assist in planning and coordinating parish events, liturgies, and special initiatives
• Serve as a point of contact for vendors, diocesan offices, and external partners as needed

Qualifications & Skills

• Practicing Catholic with a respect for the mission and life of the Church
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Ability to manage multiple priorities with flexibility and calm
• High level of discretion and professionalism
• Proficiency with office technology (email, Word, Google Docs, calendars, basic spreadsheets)
• Experience in parish ministry, nonprofit administration, or office management preferred

Personal Qualities

• Warm, welcoming, and pastoral in demeanor
• Self-directed and reliable
• Detail-oriented and proactive
• Comfortable working in a faith-based environment
• Able to adapt to the evolving needs of a parish partnership model

Schedule

• Full-time (hours to be determined)
• Occasional evening or weekend availability may be required based on parish needs

Compensation • Salary and benefits commensurate with experience and diocesan guidelines

Job Tags

Full time, Work at office, Afternoon shift,

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